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Foundation Services Associate

Company: Greater Houston Community Foundation

Location: Houston, TX

Posted: March 1, 2018

Position Summary
Greater Houston Community Foundation is seeking an energetic, customer service minded candidate to assist in providing high touch, customized, business operations functions to our Foundation Services clients. This role is a combination of exceptional back-office provision, special-project fund administration and high-level project support. The Foundation Services Associate reports to the Foundation Services Manager.

To succeed in this role, you should have a flair for helping people and providing administrative support to a number of clients. The ability to multi-task, prioritize and meet deadlines are a must.


      • Assist with client’s daily business operations in combination with internal and external staff
      • Schedule Board and various client meetings
      • Creating: Agendas, Board Books and other business materials
      • Attend Board meetings and take minutes
      • Management contacts, email correspondence and other client tracking systems
      • Develop/maintain paper and electronic filing systems so information is organized and easily accessible
      • Audit grant application packets
      • Update and compile Foundation Services data, metrics and analysis
      • Serve as back up support in regards to the GHCF’s Online Grant Application System
      • Assist with Special projects/Research as needed – GHCF and client oriented


      • Bachelor’s degree required
      • Minimum 3-4 years of experience in private philanthropy or related field or activity
      • Excellent interpersonal and communication skills
      • Successful project management of multiple, concurrent projects
      • Highly detail-oriented, responsible, personal and self-directed
      • Success in fast-paced environments and can prioritize accordingly
      • Production of professional level work and product delivery; operates with a sense of urgency
      • Solid computer skills for Microsoft Office suite (Word, Excel, Powerpoint and Outlook), database management systems and use of Internet, and willingness to learn customized foundation software
      • Provision of business operations functions and designing work-flows, creating efficiencies and strong execution of tasks
      • Ability to maintain strict confidentiality about client and business matters
      • IT support experience or online grant application knowledge, a plus
      • Exposure to IRS regulations for foundations, supporting organizations a plus

How to Apply

Interested individuals should send a cover letter and resume to Allison Hale at or fax to 713-333-2220.