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Database Specialist

Company: KIPP Texas Public Schools


Posted: September 16, 2019

About KIPP Texas Public Schools
For more than 15 years, KIPP Austin, KIPP Dallas-Fort Worth, KIPP Houston, and KIPP San Antonio have put thousands of KIPPsters on the path to and through college. Last year, we collectively educated over 25,000 students in more than 50 schools, covering a geographic area of over 400 miles. Our regions have a long history of informal collaboration, with teachers and staff members sharing ideas, curricula, professional development, facilities, finances, end-of-year field trips, and more. As of the 2018-2019 school year, all KIPP schools in Texas join forces as KIPP Texas Public Schools, a state-wide network of schools dedicated to supporting students to and through college!

Position Summary
The Database Specialist maintains the database systems required to support the fundraising activities of the Development department. Responsibilities include managing the donor database in Raiser’s Edge for the purpose of donor tracking and gift processing. The Database Specialist is responsible for receiving and processing all financial gifts for KIPP Texas and creating donor acknowledgements, including in-kind gifts. The Database Specialist will work closely with the Development team and report to the Database Manager.

Major Responsibilities and Duties
The Database Specialist will:

            • Process financial gifts for KIPP Texas
                    • This includes recording donation checks into Raiser’s Edge donation software, generating weekly deposit slips, and sending acknowledgement letters to donors
                    • Work with the finance department to reconcile gift amounts in Raiser’s Edge with accounts receivable
                    • Develop gift reports for received and pledged gifts to be used for budget projections
                    • Manage and maintain the database of KIPP Texas donors
                    • Maintain digital copy donor files, ensuring that digital copies of gift transmittals, and other pertinent information are included and kept current in Donor records
            • Provide oversight to integrity of data
                    • Ensure that all changes to donor contact information is made correctly and in a timely manner
                    • Enter contacts made by KIPP leadership and development team into RE
                    • Troubleshoot all database related issues
                    • Enhance and maintain database quality and efficiency
            • Provide development support
                    • Manage acknowledgments and direct mail appeals
                    • Generate mailing lists for events and fundraising activities
                    • Assist with fundraising events
                    • Prepare Development reports for Board members
            • Other duties as assigned by direct manager


Education and Knowledge

            • At least 3 years of nonprofit accounting or development experience
            • Experience with a variety of fundraising methods and techniques including direct mail campaigns, capital campaigns and government grants is helpful, but not required
            • Experience working with Raiser’s Edge is required
            • Experience working with auditors is helpful but not required
            • Knowledge of Texas Education Agency charter laws is helpful but not required


            • Articulate, professional demeanor with strong self-confidence and initiative
            • Excellent interpersonal skills
            • Comfortable with public speaking
            • Ability to work both on broad-based strategy and everyday details
            • Be data-driven, motivated by the relationship between accurate data and strategic decision-making
            • Capacity to develop systems, rather than simply maintain ones already in place
            • Be able to work independently with a high degree of initiative and flexibility, yet be willing to take on tasks outside of primary role or team
            • Proven written and verbal communication skills
            • Strong organizational and planning skills
            • Proficiency in Microsoft Office applications (Word, Excel, PowerPoint and Outlook)
            • Proficiency in Raiser’s Edge fundraiser and donor software
            • Proficiency using computers, printers, copy machines and fax machines

To Apply
Interested candidates may apply online by accessing the link found here.